Assistant Site Director

i3 Academy


Assistant Site Director Afterschool Program Duties:

The Assistant Site Director is hired for 8 months, September through the first week of May. They are responsible for students from the time they are gathered from their classroom until they are dismissed from STAIR. Job duties include but are not limited to:

Daily Duties

  • Monitor the students using age-appropriate classroom management during school dismissal.
  • Gather children from their classrooms and bring them to the STAIR area. 
  • Supervise the stowing of backpacks and coats and visits to the bathroom, being sure hands are washed before the children eat.
  • Purchase, prepare and distribute a healthy snack after school prior to each STAIR session. (Coordinate with Site Director).
  • Supervise the serving of snacks. Snacks should be eaten in an orderly manner.
  • Discuss expectations for behavior, manners, and character with students. With the support of the Site Director, develop and teach routines and expectations for snack time at the beginning of the year. Reteach as needed throughout the program year. 
  • Support students in cleaning up after themselves at the end of snacktime. Clean up the snack area: wiping the tables, disposing of trash, and sweeping the floor, if needed.
  • Take students on any restroom breaks during tutoring sessions, if needed.
  • Remain available during tutoring time in the STAIR area to serve as a substitute when needed and to support the Site Director in maintaining positive site culture through the use of age-appropriate classroom management.
  • Work with the Site Director to use STAIR check-out procedures to ensure a smooth dismissal of students to their parents or caregivers.

Ongoing Duties

  • Submit any budgeted expenses for reimbursement within two weeks of purchase. Any unbudgeted expense must be approved by the Program Director prior to purchase.
  • Attend annual tutor training and other additional training as recommended by the Program Director.
  • Attend STAIR staff meetings as scheduled throughout the year.
  • In close collaboration with the Site Director, maintain a positive site culture with students, which utilizes age-appropriate classroom management to support the site’s learning environment.
  • The Site Assistant should take initiative in problem-solving with students and tutors when learning is disrupted.  For any issues rising to the level of parent contact or an incident report, the Site Director should be involved in the matter and will take the lead.
  • We expect our Site Assistant and Site Director to work as a team and to use the Program Director as a resource. Both the Site Director and Site Assistant positions are supervised by the Program Director.

Communication - Effective, positive communication with tutors, students, guardians, and your Site Director are key to achieving growth and success with the students in your program.  Communication expectations of Assistant Site Directors overlap with those of the Site Director.  They include but are not limited to: 

  • Check STAIR email and text daily.  Respond to action items within the specified timeline.
  • Establishing a trusting and positive relationship with students, guardians, and tutors through timely, positive, consistent, and routine interactions.

Curriculum and Instruction: In order to help tutors become knowledgeable, Assistant Site Directors must maintain an ongoing knowledge of updated curriculum materials and site resources. To these ends, they should: 

  • Understand the lesson plans.
  • Understand how to use site libraries.
  • Know the Reading Strategies.
  • Know the Word Work Strategies.
  • Understand how to use the Comprehension Checks booklet and activities.
  • Use Reading Interview data to understand the reading strengths of the student and assess the reading needs, place student in the appropriate unit of curriculum, and consult each tutor on next steps, repeat at the end of each Unit.
  • Assist the Site Director to monitor student progress by checking tutor notes, end of Unit Reading Interviews, observing tutoring sessions, and checking in with tutors frequently.  
  • Request support from the Chief Academic Officer, Program Director, or Lead Site Director if there is any question regarding the principles or daily routine of the program.

Assistant Site Director “If Assigned” Duties: 

  • Communicate with the Site Director on at least a weekly basis about assigned tasks related to tutor and family support or attendance record keeping.
  • If assigned, collect and record program attendance.
  • If assigned, maintain contact with families of students using a combination of email, phone, and text on an as needed basis but at least twice a month.
  • If assigned, update parent / tutor contact information on an as needed basis 
  • If assigned, contact parents and tutors to confirm receipt of books/curriculum after mailing and record responses in Notion.

Professional Development: Assistant Site Directors are expected to respond positively and passionately to learning new skills, always thinking about new ways to support students, families, and tutors in their literacy journey.  Including but not limited to:

  • Use the STAIR website and training materials to familiarize yourself with the STAIR reading curriculum, tutor training and updates to materials.
  • Attend a tutor training 
  • Attend STAIR staff meetings as scheduled throughout the year. 

Qualifications: Candidates should have experience working with children and be comfortable supervising, managing and directing first and second grade students in an age and development appropriate manner. A clean background check is required for all candidates that hold this position.

Hours: The Assistant Site Director works approximately 4 hours a week from 3:00-5:00 PM on program days. The Site Assistant is expected to work approximately 32 hours outside of the program throughout the year, purchasing and preparing snacks as well as attending meetings and trainings. 

To apply, email cover letter and resume to jobs@stairbirmingham.org. Be sure to include the position and site you are interested in applying for.